HR & Tax Setup for a Fast-Growing EdTech Startup

Client Profile

LearnGrid BD Ltd. is an EdTech platform delivering live classes, mock exams, and skill-based certification for SSC-HSC students and job seekers.

Challenges Faced by LearnGrid BD Ltd.

As LearnGrid embarked on an expansion into three cities, they faced several operational challenges that were hindering their growth:

• Lack of Structured HR Policies and Employee Contracts
• Rapid Hiring Needed to Support Expansion
• Poor Financial Tracking, Leading to Income/Expense Mix-ups
• No VAT Registration or Accounting Compliance
• Desire to Claim IT-Based Service Cash Incentive

These issues created a roadblock for LearnGrid as they sought to scale efficiently while maintaining compliance.

How FounderSheba Helped

FounderSheba provided a comprehensive set of solutions to address LearnGrid's challenges and set the stage for rapid growth:

1. HR & Operations Setup

Building a Robust HR Framework for Scalable Growth

• Developed Full HR Policies: Created employee contracts, offer letter templates, NDAs, and a comprehensive leave policy.
• Implemented Onboarding & Engagement Systems: Streamlined processes to ensure smooth team integration.
• KPI Structure for Content Creators & Teachers: Designed performance metrics to align teaching quality with business goals.

2. Recruitment Drive

Scaling the Team to Meet Growing Demands

• Hired 20+ Part-time Instructors & 2 Operations Leads in 45 Days: Successfully managed large-scale recruitment in a short time frame.
• Designed Role-based Assessments for Academic Coordinators: Ensured that new hires were fully aligned with organizational needs.

3. Accounting & Tax Setup

Establishing Compliance and Financial Transparency

• VAT & BIN Registration: Registered LearnGrid for VAT and set up the required Business Identification Number (BIN) for tax compliance.
• Launched Monthly Accounts Service: Set up systems for detailed expense tracking and monthly reports to ensure accurate financial management.
• Prepared for Annual Audit & RJSC Compliance: Ensured all accounting processes were in place for future audits and regulatory filings.

4. Cash Incentive Preparation

Securing IT Export Incentives to Boost Financials

• Classified Services Under ITES: Properly classified LearnGrid's services as IT-enabled services (ITES) for cash incentive eligibility.
• Filed Initial Documentation: Prepared all required paperwork and guided the export revenue routing process.
• Applied for Cash Incentive Claim: Successfully filed for a cash incentive claim based on their course export revenue.

Results Achieved Within 3 Months

• Compliant, Documented HR System: LearnGrid now has a fully structured HR system to support team growth.
• Smooth Onboarding & Contracts for 30+ Employees: Efficiently managed the hiring process and ensured all employees were onboarded with clear contracts.
• Claimed Cash Incentive Worth BDT 2.6 Lakh: Successfully secured a substantial financial incentive.
• Investor-Ready for the Next Funding Round: LearnGrid is now fully compliant and prepared for the next stage of investment.

Key Takeaways

By setting up a comprehensive HR and financial system, FounderSheba helped LearnGrid resolve operational bottlenecks, secure a cash incentive, and become investor-ready. The result? A solid foundation for growth and a roadmap for scaling the business without compliance worries.