Full-Spectrum Support for SaaS Startup Launch

Client Profile

FlowNest Technologies is a software company developing a workflow automation SaaS tool designed to streamline operations for mid-sized businesses, primarily overseas.

Challenges Faced by FlowNest Technologies

As FlowNest moved towards launching its SaaS platform, they faced several operational hurdles that needed quick resolution to ensure smooth scaling:

• Urgent Company Incorporation: Needed to register a Pvt. Ltd. company quickly to meet regulatory requirements.
• Hiring Without Formal HR System: Needed to recruit technical talent and UI/UX designers but lacked a structured HR process.
• Export Compliance & Cash Incentives: Wanted to stay fully compliant with export regulations and claim the IT export cash incentive.
• Investor Expectations: Investors required audit-ready financials within 60 days to proceed with funding discussions.

How FounderSheba Helped

FounderSheba provided comprehensive solutions to streamline FlowNest's operations and ensure they were ready for rapid scaling and investment:

1. Company Formation

Quick Setup for a Seamless Launch

• Registered Pvt. Ltd. Company: FlowNest was incorporated in just 7 days via RJSC.
• Obtained Key Licenses: Secured Trade License, TIN, and BIN in parallel to ensure smooth business operations.
• Drafted Legal Documents: Designed a Shareholder Agreement and Founders' Equity Plan to formalize ownership and equity distribution.

2. Hiring & HR Setup

Building a Strong Talent Foundation

• Developed Job Descriptions: Crafted detailed JD's and a structured recruitment process for 4 key technical hires.
• Finalized Contracts & Policies: Established formal employment contracts and created a remote work policy.
• Performance Management Model: Introduced a milestone-based performance appraisal system to measure and reward employee contributions.

3. Accounting & Virtual CFO

Ensuring Financial Health and Transparency

• Set Up Zoho Books: Implemented a comprehensive accounting system with a custom Chart of Accounts.
• Ongoing Accounting & Payroll: Managed monthly accounting services, including payroll and bank reconciliations.
• Investor-Focused Reports: Created detailed monthly reports to keep investors informed and maintain transparency.

4. Company Audit & Cash Incentive

Maximizing Compliance and Financial Benefits

• First-Year Audit: Completed the first-year audit in collaboration with a registered CA firm.
• IT Export Cash Incentive: Successfully filed for and claimed a 12% cash incentive on $22,000 export revenue.
• RJSC Annual Return: Submitted the pending RJSC Annual Return (Form X, XII) to ensure full regulatory compliance.

Results Achieved

• Pre-Seed Investment Ready: FlowNest was fully prepared to raise funds from angel investors.
• Core Team Onboarded in 1 Month: The company successfully hired and onboarded its core technical team in just one month.
• Compliant with Tax, RJSC, and Export Requirements: Fully aligned with tax regulations, export laws, and company registration requirements.
• Audit-Ready Within 45 Days: Audit-ready financials provided a major confidence boost to potential investors.

Key Takeaways

FounderSheba helped FlowNest scale efficiently by providing expert assistance in company formation, HR setup, financial management, and export compliance. With structured support, FlowNest was able to launch their product, onboard a core team, and attract investment—all within a matter of weeks.